How To Write A Condolence Message

What is the best message for condolence, and how do you write a simple condolence message are common questions we get asked by people after we made some posts on the best ways to compose messages online.

Teammates going through a difficult time at work would welcome a kind word of sympathy from their coworkers. While offering consolation to someone who is grieving can be difficult, it is preferable to do so than to keep your distance. It can all start from a sympathy card. 

There are various ways that you and your business can convey a message of sympathy and support in trying situations. In this article, we’ll give you sample condolence letters you can use and some general advice on how to show a bereaved coworker or friend your support.

What is a condolence message?

A condolence message is a heartfelt expression of support that can be expressed in an email or handwritten on a card. This kind of communication offers condolences to those who have experienced a loss.

Usually, this loss involves a beloved family member, but it could also be the result of a personal catastrophe or trauma. 

As a personal or professional act of solidarity and empathy, condolence notes can represent fundamental principles from your own experience and the workplace. 

Why would one want to send sympathy? 

Professional relationships are still significant even if they are different from your personal ones with close friends and family. By being compassionate and empathic, you can improve your relationships. By delivering tiny acts of kindness, such as assistance with a project they’re working on or assistance with minor tasks to keep them current with work, you can demonstrate your understanding of the situation. Your support could mean a lot to someone who is grieving. Even if your coworker doesn’t want to be around people during this time, they might want someone to notice their problem. 

What should a condolence message include?

The four basic components of a sympathy message are as follows:

1. Acknowledgment

In their efforts to come to terms with any recent or ongoing tragedy, your colleagues may feel extremely alone and misunderstood. Remind your coworker that they’re not alone at work by acknowledging their difficulties without going into too much detail about the specifics of the circumstance. This could improve their perception of their own value in the eyes of those close to them and aid in their quest for routine despite the volatility of their life transitions.

2. Empathy

Sharing your understanding of your coworker’s emotional state can make them feel like they are being understood more. They could have a hard time communicating and asking for help. Your initiative in expressing your own knowledge can reassure your coworker and instill respect in them.

3. Value

In this trying time, let your coworkers know how much you and your team appreciate them. Everyone wants to feel appreciated for the work they do and for the position they play. You can demonstrate this by creating a personalized letter of sympathy to recognize their contribution to the team and business.

4. Assistance

Give assistance with sincerity. Inform your colleague of the ways in which you and their other coworkers may help them. Whether that’s by lending a hand, taking the time to talk, or just sending up your best wishes. Keep a positive outlook and just provide the support that you are willing to provide. 

  • Be truthful, sincere, and truthful in all you say to your colleagues. 
  • Don’t offer them advice; they don’t need it. Instead, tell them what you and the business can do to help them instead.
  • Refer to their circumstances: Instead of comparing challenges or losses, demonstrate empathy.
  • Avoid being too specific: It could be challenging for your coworker to absorb the situation in the office after hearing about it.
  • Add references to religion when appropriate: To determine whether someone would value a religious message, use your best judgment based on the relationship you have with them and their personal views.
  • Concentrate on your coworker: Instead of concentrating entirely on the sorrow they are experiencing, remind them of their worth.

Here are samples of heartfelt sympathy letters to send to a coworker.

There are several ways you might express your condolences to a coworker. A common approach to expressing condolences is with a note enclosed with a bouquet of flowers or written on a sympathy card. If they’re not in the office, you can send an email with a special note attached or arrange to have flowers and a card sent. You can personalize the following condolence notes for your mourning coworker:

General sympathy messages

  • May you live in harmony.
  • You are in our thoughts and prayers as a monument to your fortitude and bravery.
  • We wish you comfort and serenity during this difficult time.
  • Please know that you are in our love and prayers and that we share your deep sadness.
  • As you navigate this loss, let your finest memories comfort you.
  • You and your family have my prayers and support as you go through this difficult time.
  • Accept my sincere condolences to you and your family.
  • Dear friend, rest in peace. I send you comfort and tranquility.
  • I’m devastated by your loss.
  • At this time, you are in my prayers and thoughts.
  • I’m so sorry about you and your family.
  • When there are no words that can adequately explain the depth of what we’re feeling, it is never simple to find the appropriate words to use.
  • We hope the celebration of their life and the memories evoked by it provide you some solace.
  • Please let them know how truly and deeply they will be cherished forever.
  • We extend you our deepest condolences and say a prayer for you.
  • We send our sincere condolences as you mourn this loss.

Letters of condolence for the death of a mother

What should you tell a child who has lost their mother? It’s a pretty delicate subject. You can get some inspiration from the options below.

  • I’m incredibly sorry for your pain and loss. I can see your mother grinning as she keeps an eye on you.
  • Everyone who knew your beloved mother adored and admired her for who she was. She will be sorely missed.
  • We pray for you and miss her terribly. For so many people, her death is a big loss.
  • Your mother was a treasure, and you will miss her dearly.
  • Sincere condolences for the passing of your mother. She was such a wonderful and charming person.
  • Your mother had a huge impact on people. May her spirit carry on via your family and you.
  • Her amazing and kind soul will always be a part of our memories.
  • May she rest in eternal peace and brightness. Peace and comfort to you.
  • Your mother was a real sweetheart who had a lot of love to give.

Condolences for their father’s passing.

  • You are in my thoughts and prayers as you cope with your loss and your father’s absence.
  • Your lovely father won’t be forgotten. Peace be upon him.
  • His spirit permeates everything, like a radiant light he brought with him.
  • My sympathies are with you. I’m so sad to hear about your loss. I am aware of how unique a man your father was.
  • He was a great man, and his spirit will always be alive in our hearts.
  • We want you to know how much we will honestly and sincerely miss him.
  • He changed the minds and hearts of many people.
  • He will always be in our hearts, and we are blessed to have had him in our lives.

Letters of condolence from religion

  • I’ll pray for you all and think of you often.
  • I pray that God may give you and your family the fortitude to endure this loss.
  • You are under the care of God; may he bless you.
  • May God be with you as you go through this difficult time.
  • I pray that God will give your family courage during this trying time.
  • May God watch over you and provide for you.
  • We pray that God will give you the strength to get through this trying time.
  • During this trying time, may God’s mercy and blessings be upon your family.
  • Godspeed to the departed person.

Bible-based condolence letters

  • My peace I leave with you. I offer it to you differently than the rest of the world. Please do not allow your hearts to be troubled or terrified. – John 14:27
  • I cried out to you, O Lord my God, for assistance, and you cured me. Psalm 30:2,
  • Wherever you go, I will be with you and keep an eye on you. – Gen. 28:15
  • Because the Lord consoles his people and shows compassion to those who are suffering, Isaiah 49:13
  • God is the strength of your heart and your everlasting portion, though his flesh and your heart may falter. —Psalms 73:26
  • The Lord is merciful and just, and our God is compassionate. Psalms 116:5–6 The Lord defends the simplehearted.

A brief condolence statement – Best short condolence messages

  • I’m truly sorry for your family’s loss.
  • I’m sorry for you and your family.
  • We offer our sincere sympathies.
  • We would like to express our regret to you.
  • Please accept our deepest sympathies.
  • I ask God to give you peace and courage as you face this difficult time.
  • I pray for kindness and peace for your family.
  • Hearing about your loss makes us very sorry.
  • May the deceased’s soul find eternal peace.
  • Our sorrow upon learning of your loss is beyond words.
  • Sincere condolences to the deceased person’s soul.
  • I’m sending the bereaved family my sincere condolences and prayers.
  • Our sincere condolences go out to the family.

The best condolence quotes

Famous sympathy quotes can enable you to compose the ideal condolences for a friend or relative. The examples given below will assist you in embracing your loved one’s memories, anguish, and joy during this difficult time of your life. Become the reason a mourning individual, whether a friend, coworker or family member who is still in pain, can start to smile again.

  • When our time on earth is up, you will have my hand in heaven as well. “Over the years, I will walk with you in deep green forests, on coastlines of sand.” (Robert Sexton)
  • There is no sadness on Earth that Heaven cannot alleviate. – Theodore Moore
  • “Grief comes in waves that ebb and flow, much like the ocean. The ocean fluctuates between being peaceful and overpowering. All we can do is get in the water. – Victoria Harrison
  • “How incredibly subtly—almost silently—you crept into our universe, staying only for a split second. However, what a mark your steps have made on our hearts. – Dorothy Ferguson.
  • “In the end, it’s not how old you are that matters. It’s your years of life. Franklin D. Roosevelt
  • “Depth of life, not length of life, is what matters.” – Emerson, Ralph Waldo
  • “Let grateful memories endure in times of sorrow, like a bird chirping in the rain.” – Stevenson, Robert Louis
  • May your most vivid memory be of love. – Darcy Sims.


Although grieving can be challenging, no one should go through it alone. The knowledge that people care is consoling. Letting your friends and teammates know that your deepest sympathies are with them at this difficult time can be heartwarming. sending out messages like “You have my unflinching support and my sincere sympathy. I’m sending you tons of love, peace, comfort, and courage during this difficult time.” You have my sincere sympathies during this trying time. can pull them out of the darkness.